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Vacancies - Mkwawa Leaf

Procurement Manager (1)

Procurement Manager (1)

Mkwawa Leaf Tobacco Limited (MLTL) invites applications from suitable and qualified candidates to fill the following position.

 

Role & Responsibilities

PURCHASING FUNCTION

  • Receives direct & restocking purchase requirements from departments and/or stores supplies officers in form of requisitions or bulk listings.
  • Liaises with suppliers (Local and foreign) to ensure the availability of right materials (in terms of quality, quantity, specifications etc) and requests to be sent samples where necessary before sourcing the materials.
  • Negotiate prices with suppliers where necessary.
  • Sources/delegates to supplies officers to source the materials and to arrange necessary documentation for procurement.
  • Negotiates and agrees logistics, freight charges, packaging, delivery schedules etc. for foreign goods.
  • Actions / delegates to Supply Officers pro forma requests from prospective suppliers.
  • Presents cost purchase requisitions with Proforma Invoices to Heads of Department for approval.
  • Actions or delegates processing purchase orders in line with current purchase order procedures.
  • Approves and seeks final authorization from authorized signatories on the purchase order.
  • Communicates the authorized purchase order to the supplier or delegates the same.

DELIVERY OF GOODS & LOGISTICS

  • Tracks delivery of purchase orders to the goods receiving office (GRO).
  • Co-ordinates Purchase logistics and schedules deliveries.
  • Approves activities/deliveries, such as services which fall outside the GRO.
  • Follows up imports status and facilitates clearing through customs.

ANNUAL BULK AND CAPITAL APPROPRIATION (CAPEX) PURCHASE REQUIREMENTS:

  • Provides feedback to relevant Heads of Departments, locally and in the Region, on estimated delivery costs and budget limitations.
  • Requests stock positions from Stores & reconciles to requirements.
  • Actions / delegates to Supply Officers pro forma requests from prospective suppliers.
  • Proceeds, using POP and other requirements, as in Key Result Area 1 for conclusion.
  • Monitors expense allocations and costs.
  • Prioritizes date of completion regarding communicated timelines.

INVENTORY CONTROL FUNCTION, SYSTEMS & PROCEDURES:

  • Communicates with HOD and Finance Department on authorization for new product codes, suppliers or project & expense code requirements.
  • Requests advance payments directly to the Finance Department.
  • Produces periodic reports on order status and goods delivered.
  • Ensure all records are maintained with purchase orders in procurement office.
  • Addresses delivery/supply problems with Stores, Suppliers and Finance Department.
  • Provides situation feedback on actioned purchase orders to HODs.
  • Co-ordinates logistics relevant to POP and other Supply functions.
  • Assesses and recommends improvements to the supply function relevant to available systems such as Sage 6 including development of custom reports

MANAGEMENT OF PURCHASING SECTION

  • Maintains an overview of the organization structure and job positions and recommends changes when necessary.
  • Supervises the Supply Officers and Data Entry Clerks and sets tasks daily.
  • Measures staff performance through the performance appraisal system, identifies training and development needs, and arranges for these to be addressed via the HR department

 

Personal Attributes

  • Strong analytical, negotiation and stakeholder management skills.
  • Financial and analytical capability to solving problems.
  • Excellent communication skills.
  • Exhibits high integrity, transparency and ethical standards.

 

Qualifications and Experience

  • Bachelor’s Degree in Procurement & Supply Chain Management or Business Administration.
  • Registration with the Procurement and Supplies Professionals & Technicians Board (PSPTB)
  • Professional Membership/Certification (CPSP/CIPS) is strongly recommended.
  • Master’s Degree is an added advantage.
  • A minimum of 10-15 years’ experience in procurement, local and foreign purchase processes.
  • At least 5-8 years’ experience in Managerial role with proven experience in strategic-sourcing, supplier negotiation, contract management and budget oversight.
  • Exposure in procurement & financial operation systems (SAGE, SAP).
  • Strong knowledge of spreadsheets and applications (MS Word / Power Point and Excel).
  • Ability to work with cross-functional teams and adapt to local business environment.


Remuneration

  • Salary offered for the position is competitive and commensurate with qualifications and experience.


Reporting


How To Apply

Qualified & Competent Candidates who meet the above outlined criteria, should apply in writing to the undersigned enclosing fully typed curriculum vitae indicating daytime telephone number and scanned copies of certificates and testimonials from previous employers, names, and address of three (3) referees, to reach the undersigned in 14 days from the first appearance of this advertisement.

Mkwawa Leaf Tobacco is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified women who meet the outlined criteria are strongly encouraged to apply.

All applications should be addressed to Human Resources Head Mkwawa Leaf Tobacco Limited P.O. BOX 665, Mazimbu Road, Morogoro

Electronically through:  recruitment@mkwawatanz.com